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This page is about how to create a calendar event in Drupal.

Use the Calendar Sharing Service to publish calendar events among several different calendars on different websites at Lund University.

Create event

When you are logged in to a site, you can easily create a new calendar event by selecting Content -> Add content -> Event in the menu at the top. You may need to click Manage first for the Content menu to appear.

Choose Language

Under "Choose Language", select the language you use to describe the event in the calendar. The setting is mandatory because it has to do with accessibility. The language selection helps, for example, any screen readers that visually impaired people use to decide which pronunciation to use when reading the text. The language choice applies to the entire calendar event, which means that if you want to describe your event in both Swedish and English, you must create two different events.

(Compare with the optional "Language" field below which deals with the language in which the event is held.)


Enter the heading under "Title". It is mandatory and must describe the current event.

Add Media

Under "Add media" you have the opportunity to select an image or video to illustrate the event.

Note that if you reuse an image, you must change the caption correctly. There is a local caption for each instance of the image, but also a global caption that is used if no local caption is specified. If you change the global caption, it will take effect in all places where no local caption has been specified. Change the local caption in the "Local media caption" field.

Click the "Add new or existing media" button to add a media content.

Through the various tabs, you can either upload new images or reuse images that you uploaded previously.
No special embedding code is required for Youtube clips, for example, but the link to the Youtube page where the current video is displayed is sufficient.

Remember to avoid standing pictures as it does not fit with the university-wide web template. Portrait images take up a lot of space at the height - space that especially the page visitor with a mobile must scroll past before he reaches the main content.


Write a lead that attracts reading. It should be short and summarize the event and highlight the most important. Lead is not mandatory, but we still recommend that you use it.


The body text field has many different settings, but most of them you will recognize from your regular word processing program. Here you write more details about the event. Here, for example, a program or more practical information is suitable. This field is mandatory.

Event details

Some of the details that describe the event can be found in the box "Event details".

  • Start and end date: Enter the start and end time for the event here. You can also opt out of showing the end time by unchecking the "Show end date" box. The end time field does not disappear from the form, but what you type there will not be displayed. The seconds are also not displayed externally. These fields are mandatory.
  • Location: You enter the place of the event here, so that visitors know where to go, in the ordinary world or digitally. Examples: "Sketch House", "Zoom". This field is mandatory.
  • Contact: You must fill in an e-mail address of a contact person so that the audience knows who they can contact to ask questions. This field is mandatory.

Extra information

Under the heading "Extra information" there are a number of optional fields that appear in a box on the page. Only the fields you fill in are visible.

  • Geo location: If you have the geo coordinates (latitude and longitude) of the place where the event is held, you can enter them here. This creates a link to Google Maps where the location is marked on a map. You can find coordinates for a place by clicking on a place on Google Maps for example.
  • Admission fee: Under Admission fee, enter the cost of participating in the event. If the event is free, you can either not write anything here (then nothing is displayed), or, to emphasize that it is free, write "0" (zero) and it will be extra clear. Do not print the currency but only the numbers.
  • Target audience: In the "Target audience" field, enter the target group for the event, such as "students", "researchers" or "children and young people".
  • Language: The voluntary field "Language" is about the language in which the event is held, as an information to the guests. (Compare with the required "Choose Language" field above which is an accessibility setting.)


Under the Category field, select an option in the list, such as "exhibition". There are predefined categories that apply to all calendars within Lund University, but those who are responsible for the website also have the opportunity to add their own local categories to the site's overall settings.

Secondary category

In the Secondary category field, select a secondary category. These are completely individual and differ depending on which website you work with.

Scheduling options

If you want the event to be published automatically in the future, you can schedule it under "Scheduling options", which can be found in the right-hand column. Click on the word "Scheduling options", and the fields "Publish on" and "Unpublish on" will appear. Enter the date in the calendar that appears when you click in the date field, and enter the time in the field next to it. If you do not specify a time for unpublishing, the event remains until you delete it manually.

Publish the event

When you are done, you can click Preview if you want to do a preview before proceeding. Then click Save. If you have not set a schedule, the event will be published.

Please note that it can sometimes take up to a quarter of an hour before external visitors to the sites can actually see the event.


Calendar event


If you have any questions, please contact Servicedesk. 

E-mail: servicedesk [at] lu [dot] se

Always enter the URL of the website or page to which the case concerns.