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Here we take a closer look at how you work with the website's menu structure. The menus are part of the websites' navigation, which should enable your visitors to quickly find what they are looking for.

Permission to edit menus

You who are a Site Administrator have the opportunity to work with all the site's menus, while you who have a lower permission may be limited in what you can see and do:

  • Site admin: accesses all menus; main menu, shortcut menu and footer menu.
  • Site editor: only accesses main menu.
  • Site writer: can see main menu but not edit it. However, it is possible if she gets section access to the exact section where her pages are located - then she can move around these in the main menu as well.

With that said, it can be good even for you with lower permission to get an overview of how the site is structured, and what you can ask your Site Administrator for help with.

Website structure

Websites in Drupal have several different menus.

You have the footer menu at the bottom of the site. The shortcuts in the "Short cuts menu" located on the right or left at the top of the dark gray bar. As well as the entire left menu that you see when you click on the pages. This is the main menu that we will focus on in this section.

Place your page in the menu

When you create a page, we have seen before that you get the opportunity to add it to the website's main menu, under "Menu settings" on the right in the editing mode. Check "Provide a menu link" to add a menu link.

Then select in the list where you want to place the page. For example, if it is to be located as a subpage a few steps below another page, or if it is even to be seen at the top of the main menu as a so-called entrance page, then place it on the level directly below the start page.

The weight becomes a bit theoretical when you see this as a number, but the principle is in any case that a link with a higher weight drops further down the menu than one with a lower weight does. It is quite logical in any case for menus at height, but it is perhaps even easier to move around the pages in the list of menu links, which we will soon come to.

If you do not put the page in the website's menu, it will not be visible, and a visitor can only find it through a direct link or by searching.

"Menu link title" is generated automatically based on the page title and the recommendation is that you do not change it as it can be confusing for visitors if it says one thing in the menu and another on the page itself.

Remember that where you place your page is not an eternal truth, it is possible to move things afterwards.

Main menu

You get the best overview if you look up Menus and Main menu at the top of the administration menu:

  1. Here you can change the order of the various menu links in the site's main menu, by dragging the small crossed arrows to the left of the headings, up or down. You can also pull them to the side, and this is what determines how deep in the structure a page is.

    Nothing is saved while you are dragging and dropping the links here, but changes only take effect when you click "Save".
  2. You can also enable or disable a menu link using the check box under "Enabled". Some things you may only want to have visible for a certain period, but if it then comes back, you can deactivate instead of deleting completely, so you do not have to redo the job of placing the page in the menu.
  3. If you want to delete the menu link completely, do so under Operations and Delete.

    Keep in mind that if you deactivate or delete a menu link, the page itself is still published and searchable. Remember that menu links are one thing, pages are another.

  4. Click Edit to bring up all the options for what can be set for a menu link. Here you can add a description text that is displayed when hovering with the mouse pointer over the menu link. It is also possible to choose that a part of the submenu should always be displayed with all options unfolded (show expanded), instead of having to click down there.

    Here you can also move your menu link (including links below it) by selecting another Parent link.

  5. "Add link" is also available as an option at the top. You do not need to be in a page's editing mode to add a link to the menu, but you can add it directly from here. You who work with the content type personal pages will need to take advantage of this opportunity.

The shortcut menu and the footer menu are thus also parts of the website's structure, and we will mention them a little briefly here.

Footer menu

Under "Menus" in the administration menu, there is also "Footer Menu" and "Short Cut Menu", which the person with the highest authority on the site, Site Administrator, can access.

In the footer menu, or "Footer menu" you can add links in three columns. The most common is to cluster links to various activities, such as departments, research centers, programs and courses. Or that you use the footer menu to link to requested subpages.

Editing it works in much the same way as when you change in the regular menu:

  1. The difference is that what is at the highest level, Footer Menu 1, 2 and 3 are only containers for which column in the footer you are working with. You can add menu links in three different columns.
  2. What is on the next level will not be any links even if it looks like that, but headings that you can have to group your links.
  3. On the third level, however, there will be real links that you can click on.

Short cut menu

The shortcut menu is easily accessible, but not the most visible on the site. Thus, it is well suited for, for example, direct links for returning visitors, who should be able to quickly find their content.

This can be, for example, links that lead to an entrance or websites for certain specific target groups, such as employees and existing students. It can also be direct links to resources that people regularly use, such as libraries, career centers or job vacancies.

The shortcut menu is thus about the shortcut menus at the top of the gray list on the website, grouped either on the left or on the right. You edit this menu in the same way as the main menu and the footer, with the difference that these are grouped in "Left shortcut menu" and "Right shortcut menu".

Here you can also build menus that can be folded out, on one level, which is recommended if you want to add many links. You do this simply by inserting a link with a link title that does not point anywhere, and then placing your links below it. 

Keep in mind, however, that the more links you have, the less visible each link will be. At the same time, links in a drop-down menu always become a little harder to find the first time.

We recommend that you add the shortcut links to the right. The left shortcut menu should primarily be used for a link to one of Lund University's university-wide websites -,, or - which follows automatically from language selection and if it is an external or internal site template. This link is turned on and off in the website's overall settings, Website settings. In addition, in the left place you can possibly add an additional organizational link (for example to the faculty or department), or a link to a sitemap.

You will find the shortcuts menu under Menus > Shortcut menu.

Elevated Menu Links

The main menu, ie the links that are visible in the computer view directly at the top of the page, are in the mobile view accessible via a so-called "hamburger menu".

However, there is an option to highlight two or three particularly important links from the main menu through the function "Elevated Menu links" which you reach under "Header settings", so that these are visible in the mobile view.

The recommendation is that you choose the most visited and/or most important entrances on the website, such as Education, Research, and Contact and highlight them.

The links will still be accessible even via the hamburger menu, but get extra visibility by being visible directly in the mobile view.

As a site admin, you will find Elevated menu links under Settings> Manage site information> Header menu settings.

Footer information

The footer information is a place at the bottom of the site's footer where you have the ability to put links in columns, under different headings. We recommend that you put the contact information on the left in "Left footer information" and shortcuts on the right in "Right footer information". The shortcuts can be content for, for example, important target groups or as a direct path to particularly important content. You should also add the link to the website's accessibility statement in the right-hand column.

It is wise to consider the use of the footer menu when deciding what should be in the shortcut menu, as there are two places that can be used for similar things.

As a site admin, you will find settings for Footer information under Settings > Manage site information > Footer information.

Extra footer information

Under "Extra footer information" you can add logos to partners and networks. In order for Extra footer information to be displayed, Footer menu 1 must be enabled.

As a site admin, you will find settings for Footer information in Settings > Manage site information > Extra footer information.



If you have any questions, please contact Servicedesk. 

E-mail: servicedesk [at] lu [dot] se

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